Within the United States, the Freedom of Information Act (FOIA) protects a citizen's right to request certain information from the federal government, as do other sunshine laws. Any written settlement agreement and any documents attached to or referenced in the settlement agreement shall be made publicly available at least 10 calendar days before the meeting of the policy body at which the settlement is to be approved to the extent that the settlement would commit the City or a department thereof to adopting, modifying, or discontinuing an existing policy, practice or program or otherwise acting other than to pay an amount of money less than $50,000. Definition of religion Section and allurement 'Religion' has been defined in [Section 2(h)] as any organized system of worship pattern, faith, belief, worship, or lifestyle as prevailing in India or any part of it and defined under any law or custom for the time being in force. The task force shall report to the Board of Supervisors at least once annually on any practical or policy problems encountered in the administration of this chapter. Not all information must be disclosed through the FOIA, such as that pertaining to issues of national security or certain aspects of law enforcement. Nothing in this section shall require a department to program or reprogram a computer to respond to a request for information or to release information where the release of that information would violate a licensing agreement or copyright law. Release of oral public information shall be accomplished as follows: (a)   Every department head shall designate a person or persons knowledgeable about the affairs of the department, to provide information, including oral information, to the public about the department’s operations, plans, policies and positions. Additionally, it provides protections regarding trade secrets in the commercial and financial markets, and communications considered privileged by nature, or any information protected by additional federal laws. 8/18/93; amended by Proposition G, 11/2/99; Ord. Sunshine Law. 67.21. (e)   Public officials who attempt to conduct the public’s business in secret should be held accountable for their actions. The Sunshine Law For Political Funds and Lobbyist Activity Disclosure Promoting Openness and Public Confidence in Government REVISED 2019 Updated to include laws taking effect January 1, 2020 Compiled under the authority of the Secretary of State ... time” services, for the purposes of this definition, means services in addition to regular full-time employment, or, in the case of an … Examples of sunshine laws include mandatory corporate reporting to the SEC and the Freedom of Information Act (FOIA). Records Survive Transition of Officials. Login . Whenever the Board of Supervisors, a board or commission enumerated in the charter, or any committee thereof anticipates that the number of persons attending the meeting will exceed the legal capacity of the meeting room, any public address system used to amplify sound in the meeting room shall be extended by supplementary speakers to permit the overflow audience to listen to the proceedings in an adjacent room or passageway, unless such supplementary speakers would disrupt the operation of a City office. shall be construed to limit or delay the public’s right to inspect any record required to be disclosed by that act, whether or not distributed to a policy body. (1)   Notwithstanding any exemptions otherwise provided by law, the following are public records subject to disclosure under this Ordinance: (i)   A pre-litigation claim against the City; (ii)   A record previously received or created by a department in the ordinary course of business that was not attorney/client privileged when it was previously received or created; (iii)   Advice on compliance with, analysis of, an opinion concerning liability under, or any communication otherwise concerning the California Public Records Act, the Ralph M. Brown Act, the Political Reform Act, any San Francisco Governmental Ethics Code, or this Ordinance. This Chapter may be cited as the San Francisco Sunshine Ordinance. These laws also ensure that government meetings need to be held at … Under the Act, payments or other transfers of value by an applicable manufacturer to a “covered recipient” must be reported. At the end of each fiscal year, each City department shall provide to the Board of Supervisors a list of all sole source contracts entered into during the past fiscal year. (c)   The person seeking the information need not state his or her reason for making the request or the use to which the information will be put, and requesters shall not be routinely asked to make such a disclosure. Short title of chapter Section 702. The space under “Person(s) negotiating” shall be used to identify the person or persons with whom negotiations concerning that property are in progress. Prior to any closed session, a policy body shall state the general reason or reasons for the closed session, and shall cite the statutory authority, including the specific section and subdivision, or other legal authority under which the session is being held. Limited government is a political system in which legalized force is restricted through delegated and enumerated powers, such as The United States Constitution and Bill of Rights. All documents prepared, received, or maintained by the Office of the Mayor, by any elected city and county official, and by the head of any City or County Department are the property of the City and County of San Francisco. Two members shall be members of the public experienced in consumer advocacy. The index shall be continuously maintained on the City’s World Wide Website and made available at public libraries within the City and County of San Francisco. The clerk or secretary of each board and commission enumerated in the Charter shall record the minutes for each regular and special meeting of the board or commission. Provision of Services to Other Agencies; Sunshine Required. ARTICLE 1 SUNSHINE LAW § 10101. 185-96, App. 198-98, App. Each department shall make reasonable efforts to ensure that its World Wide Web site is regularly reviewed for timeliness and updated on at least a weekly basis. (f)   Special meetings of any policy body, including advisory bodies that choose to establish regular meeting times, may be called at any time by the presiding officer thereof or by a majority of the members thereof, by delivering personally or by mail written notice to each member of such policy body and the local media who have requested written notice of special meetings in writing. If a department has multiple bureaus or divisions, the department may designate a person or persons for each bureau or division to provide this information. Policy Regarding Use and Purchase of Computer Systems. (b)   The Department of Elections shall keep and preserve all records and invoices relating to the design and printing of ballots and other election materials and shall keep and preserve records documenting who had custody of ballots from the time ballots are cast until ballots are received and certified by the Department of Elections. Any such master index shall be reviewed by appropriate staff for accuracy and presented for formal adoption to the administrative official or policy body responsible for the indexed records. Editor’s note: *The drafters of Proposition G (November 2, 1999) inadvertently omitted section 67.3(b)(4)(C-1), formerly section 67.3(b)(4)(D), from the text of the ordinance submitted to the voters. The Task Force shall receive and review the annual report of the Supervisor of Public Records and may request additional reports or information as it deems necessary. Lobbyist On Behalf of the City. Sec. Some sunshine laws allow ordinary citizens to attend the meetings, but all aim to increase transparency in economic regulation. Sec. Immediately after any review or evaluation or rating of responses to a Request for Proposal (“RFP”) has been completed, evaluation forms and score sheets and any other documents used by persons in the RFP evaluation or contractor selection process shall be available for public inspection. Sunshine Ordinance Supersedes Other Local Laws. (3)   The item was on an agenda posted pursuant to subdivision (a) for a prior meeting of the body occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken. The body may exclude from any such public meeting, and shall exclude from any such closed meeting, during the comments of a complainant, any or all other complainants in the matter. Sunshine laws also differentiate entities that are subject to the laws from those that are not. The report shall at least identify for each petition the record or records sought, the custodian of those records, the ruling of the supervisor of public records, whether any ruling was overturned by a court and whether orders given to custodians of public records were followed. This subsection shall not apply to a committee which consists solely of employees of the City and County of San Francisco. The disclosure shall include the names of all individuals or organizations contributing such money and a statement as to any financial interest the contributor has involving the City. (2)   With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.8: The space under “Property” shall be used to list an address, including cross streets where applicable, or other description or name which permits a reasonably ready identification of each parcel or structure subject to negotiation. The body shall, by motion and vote in open session, elect either to disclose no information or to disclose the information that a majority deems to be in the public interest. Closed Sessions: Permitted Topics. 94–409, 90 Stat. In addition, a policy body shall post a current agenda on its Internet site at least 72 hours before a regular meeting. If more than one instance of anticipated litigation is to be reviewed, space may be saved by entering the number of separate instances in the “As defendant” or “As plaintiff” spaces or both as appropriate. 265-93, App. (c)   A withholding on the basis that disclosure would incur civil or criminal liability shall cite any specific statutory or case law, or any other public agency’s litigation experience, supporting that position. The text of the amendments will be incorporated below when the amending legislation is effective. Elected officers shall administer and coordinate the implementation of the provisions of this chapter for departments under their respective control. (c)   Reports required to be made immediately may be made orally or in writing, but shall be supported by copies of any contracts, settlement agreements, or other documents related to the transaction that were finally approved or adopted in the closed session and that embody the information required to be disclosed immediately shall be provided to any person who has made a written request regarding that item following the posting of the agenda, or who has made a standing request for all such documentation as part of a request for notice of meetings pursuant to Government Code Sections 54954.1 or 54956. 4/17/98; Proposition G, 11/2/99). Responsibility for Administration. 67.13. (e)   Notwithstanding any other provisions of this ordinance, public employees shall not be discouraged from or disciplined for disclosing any information that is public information or a public record to any journalist or any member of the public. Sources of Outside Funding. (1)   Such gatherings need not be formally noticed, except on the City’s website whenever possible, although the time, place and nature of the gathering shall be disclosed upon inquiry by a member of the public, and any agenda actually prepared for the gathering shall be accessible to such inquirers as a public record. The spaces under “Under negotiation” shall be checked off as applicable to indicate which issues are to be discussed. Internet Access/World Wide Web Minimum Standards. Definition of sunshine-law noun in Oxford Advanced Learner's Dictionary. (a)   The Mayor and all Department Heads shall maintain and preserve in a professional and businesslike manner all documents and correspondence, including but not limited to letters, e-mails, drafts, memorandum, invoices, reports and proposals and shall disclose all such records in accordance with this ordinance. Sec. Conduct of Business; Time and Place For Meetings. 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